Please consult Articles 34:00 and 35:00 for complete details on engagement contracts under the ITA.
Contracts and Riders
Issuing Contracts
After filing a Company Category Calculation and Production Registration Form, and posting appropriate Security, the Equity Business Rep will prepare contracts for the Engager. It’s the Engager’s responsibility, however, to verify the accuracy of the contract and any rider, and send them to the Artist.
- After concluding negotiations, the Engager has 10 business days to issue a contract to an Artist
- After receiving their contract from the Engager, an Artist has 10 business days to return a signed copy of the contract
- Once the Engager has received the signed contract, they have 5 business days to file the contract with Equity
Contracts must be filed with Equity by the first day of the engagement. No Artist may begin an engagement unless an engagement contract has been completed and a copy filed with Equity.
Confirming Equity membership status
It’s the Engager’s responsibility to confirm that an Equity member on their production will be in Good Standing for the duration of their engagement. You can do this through the following steps:
- Log in to the Member Lookup portal
To request access to the portal, please reach out to Shawn McCarthy, Assistant Business Representative (shawn@caea.com) - Search by member number or by first and/or last name
- Once the Artist is found, make a record of the page (e.g. screenshot or PDF) to include the date and time stamp, membership status, and Artist name
- Input the date of verification in the appropriate field of the Production or Workshop Registration Form
- Save the record page on file for future reference
Making changes to a signed contract
If there are changes to the contract after it’s been executed and filed with Equity, do not issue a new contract. Instead you must issue a rider to the existing contract. Having only one version of a contract (with subsequent riders) ensures that everyone is using a single version and has agreed to the same terms.
Additionally, please don’t make changes to an executed contract or rider without ensuring that both parties agree to the change.
Riders
A rider is an attachment to a contract that adds extra details, terms, or conditions. It becomes a legally binding part of the contract once both parties agree to it.
In some instances, a rider may be required under the ITA.