According to the Canadian Theatre Agreement and Independent Theatre Agreement, Artists are required to provide the Theatre with an itemized invoice for any additional services, such as rehearsals on a free day, additional fittings, or photo/promo calls prior to the engagement period, and more.
The invoice must be submitted within one week of the additional services being rendered.
To make the process a little easier, Equity is happy to provide the Additional Services Invoicing Tool — allowing you to select your overtime or infringement from a dropdown list that will automatically calculate the fee based on the hours you enter. The tool also provides direct links to the relevant clauses of the agreement (if you need clarification) and allows for the easy creation of a PDF invoice that you can email to the theatre.
The tool was created in Excel and is compatible with Google Sheets. It has been thoroughly tested, but we encourage you to verify the calculations to ensure there are no errors when creating your invoice. In the case of any discrepancies between the tool and the agreement, the applicable agreement prevails.
The Travel Reimbursement Form is another resource created by Equity to assist with the invoicing and reimbursement process. Send the completed form outlining any transportation and baggage expenses to your Engager for reimbursement.
For more information about travel provisions, refer to the “Transportation” section in the applicable agreement or policy. If you have questions or concerns about reimbursement expenses owed to you, contact your Equity Business Rep.
Have questions or need more information?
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