e-Drive Guidelines (Read Me First!)
“I wish I knew this before I submitted my posting!” – anonymous
e-Drive is a moderated email subscription list. This list is primarily for genuine, paid work opportunities for Equity members under Equity contracts. Job opportunities outside of Equity contracts must be theatre related (e.g. instructor positions, theatre administration positions). e-Drive subscribers also receive Equity news and related information distributed by EQUIFLASH. Non-members may subscribe.
e-Drive questions may be sent to Communications at email@example.com or by phone at 1-800-387-1856 (416-867-9165 in Toronto).
Notices may require up to 10 business days for review and approval, but every effort is made to publish e-Drive notices as fast as possible. The average turn-around time is three business days. Time permitting, Equity will endeavour to contact an individual or engager if there is a question about an audition or work opportunity notice.
All messages are reviewed prior to posting and are subject to editing and/or rejection at the discretion of the Communications and Business Representative departments.
If you have made an e-Drive submission and it has not yet been released, there may still be time for revisions. Email firstname.lastname@example.org
with your revisions and/or call the National Office as soon as possible. If your e-Drive posting has been released, it is not possible to make revisions as it has now been emailed to thousands of e-Drive subscribers. e-Drive cannot send out correction postings due to the high volume of content on the server. Additionally, sending (virtually) the same email twice runs the risk of our server being flagged as spam and/or blacklisted. This would affect everyone who benefits from our services.
In order to provide Equity members with a fair and reasonable amount of time to submit an application, the submission’s application deadline must give applicants at least seven days’ notice. Submissions with a notice period of less than one week will not be accepted.
Eligible e-Drive Submissions
- Auditions (for Equity members or for Equity contracts)
- Stage management opportunities
- Job opportunities in live performance
- Actors' Fund and PAL benefits (An engager of a fundraiser must have an existing contractual relationship with Equity)
- Grant or award notices
- Workshop and ticket discount offers (requires a minimum 20% Equity member discount)
Submissions That Will Be Rejected Without Notice
- Volunteer positions
- Unpaid intern positions
- Community theatre opportunities
- Non-union auditions
- Auditions for recorded media
- Non-union postings for stage managers, directors, fight directors or choreographers
- Playwright opportunities
- Postings for jobs outside of Canada (excluding bona fide tours under Equity (Canada) or Actors’ Equity Association (U.S.) contracts)
- Corrections to previously released postings
- Repeats of previously released e-Drive posts
All postings must be submitted via Equity’s online e-Drive form. Email attachments and fax notices cannot be sent.
Tips on Creating Successful e-Drive Audition and Job Posts
Audition notices will only be distributed if the notice is calling for Equity members or for contracts under an Equity agreement. Amateur production audition notices are not distributed.
All audition notices are subject to an internal approval process. Engagers must have an existing contractual relationship with Equity in order for audition notices to be posted. New engagers must contact a Business Representative prior to submitting an audition notice. Failure to do so may result in your application deadline lapsing and a posting not being approved.
CTA and ITA audition posting must include an ethno-cultural mandate or ethno-cultural casting statement in their e-Drive submission. All e-Drive users strongly encouraged adopt this practice. Ensure that the any descriptive emphasis is placed on the "role" and not the actor auditioning. Direct references to ethnicity, age and body type may be edited at Equity's sole discretion to conform to these guidelines.
Festival and Artists' Collective Policy notices must include an Equity or ACTRA member in good standing as the contact person or the post will not be released. If the contact is an ACTRA member, a copy of their ACTRA member card must be emailed to email@example.com, which references the post to which it applies.
Discount offers for theatre workshops and tickets are compiled and released every Friday. The deadline for submissions is Thursday at 12:00 p.m. each week. A minimum 20% Equity member discount is required. The notice must specifically list prices before and after the required discount.
Submissions are limited to 75 words. If an additional workshop description is required include a website link.
- Members or organizations that repeatedly post monthly registration for workshop activities must provide a website address specifying detailed information on the activity.
- Workshops must be specific to the disciplines represented by Equity and must be geared towards professional development in live performance, as determined at Equity’s sole discretion.
- Equity reserves the right to edit an audition e-Drive post for length and language deemed unacceptable.
- Casting workshops deemed to be auditions will not be posted, as determined at Equity’s sole discretion.
- Casting workshops must be geared to opportunities in Canada, as determined at Equity’s sole discretion.
Discount Ticket Digests
- Ticket offers submitted must be for productions where Equity members are working under contracts. Ticket offers for non-union productions will not be distributed.
- PWYC notices will not be posted.
Memorial services for Equity members must include day/place/time of service. The communications department staff will make every effort to ensure the immediate distribution of memorial notice postings. Obituary notices are not distributed.